Agenda

 

• The sessions held on Tuesday will be general sessions for all to attend
• On Wednesday and Thursday, we will host breakout sessions focused on:
  • Clinical
  • Embryology
  • Billing
  • Providers

If you are a Silver or Gold sponsor, your presentation date and time will be sent to you by Monday, April 21st.  If you plan on sharing a PowerPoint or presentation during your featured time, we ask that you send to Jera (jera@eivf.net) no later than May 5, 2025.

• Aloft Downtown Dallas – 1033 Young St, Dallas, TX 75202

• Reserve your discounted room under the eIVF hotel block here. The hotel block is available until April 18th.

Airports

 

• There are two airport options for flying into Dallas.  Please note that flight scheduling and the cost to travel to Dallas are the responsibility of the practice.
• Dallas Fort Worth International Airport (DFW)
  • DFW Airport is 10 minutes from the NYLO Hotel Las Colinas
• Dallas Love Field Airport (DAL)
  • Love Field is 20 minutes from the NYLO Hotel Las Colinas
• Please note that the hotel does not provide shuttle service from either airport to the hotel.

Exhibit Space

 

• Exhibit Set-up
  • Tuesday, May 13 from 9 am to 12 noon
• Exhibit booths will be located immediately outside the first floor ballroom where we will be hosting The Client Summit, and will include:
  • One 6′ table with table linens and two chairs.
    • There is limited space for any large exhibit backdrops, exhibit signage or large pop-ups.
• Audio/Visual
  • Should you require electrical access at your booth, please email jera@eivf.net by April 14th, and we will make every effort to accommodate your needs.
• Shipping
  • Please use the following address when shipping your items to the hotel: Aloft Downtown Dallas – 1033 Young St, Dallas, TX 75202
  • All packages must contain a label with the following information
    • Contact name – guest or planner who will claim the package(s)
    • eIVF Client Summit – May 2025
  • Please note that the hotel requests you do not ship items more than three days in advance.
•  WiFi

  • Complimentary WiFi is accessible throughout the hotel and ballrooms. For those requiring dedicated internet service, please contact jera@eivf.net by April 14th so we can arrange this with the hotel. It’s important to note that exhibitors will be responsible for any additional costs associated with WiFi.

Conference Program Ad Space

 

• Depending on your sponsorship tier, you will receive either a half-page or full-page ad placement in the Client Summit program.  Final, print-ready artwork is due by April 14th and should be submitted in JPG, PNG, or PDF format to jera@eivf.net.
  • Half-page ad: 8.5″ x 5.5″ with bleed
  • Full-page ad: 8.5″ x 11″ with bleed

   

Bag Inserts

 

• Your company has the opportunity to provide one piece of literature in the attendee registration bag. Please send 85 copies of your insert, which can be no larger than 8.5” x 11”, to the eIVF Corporate Office (1212 Corporate Drive, Suite 230, Irving, Texas 75038) c/o Jera Sangworn by May 2, 2025.

Drawing

 

• To incentivize attendees to visit each booth, we’re holding a special drawing for Client Summit attendees who manage to visit every booth. To include your booth in this exciting opportunity, all you need to do is ensure you’re present at your booth to sign off on the exhibit map for attendees.